Our client is a leading investment firm that has a global footprint. They are seeking to expand their workforce and are looking to hire an experienced Executive Assistant & Office Administrator (DIFC) to join their Dubai facility.
Client Details
Our client is a leading investment firm that has a global footprint. They are seeking to expand their workforce and are looking to hire an experienced Executive Assistant & Office Administrator (DIFC) to join their Dubai facility.
Description
Executive Assistant and Reception:
Supporting both Executives in the Dubai office and visiting Executives from global officesExtensive and demanding calendar and diary managementScreening all incoming phone calls in a professional manner and subsequently delivering messages to the appropriate departmentsGreeting and courteously welcoming all visitors and clients. Furthermore, providing refreshments to all visitors and ensuring that meeting rooms are availablePreparing business correspondences and presentations promptlyTravel and logistics planning for business trips. Additionally, ensuring that all booking procedures are in adherence with travel regulationsProviding assistance to other Executive Assistants when required
Administration:
Implementing new office policies and upgrading existing procedures to ensure smooth operationsWorking closely with the IT department to issue visitor badges and setting up hot desks for visiting ExecutivesProactively liaising with numerous departments to fulfill business interestsMaintaining office supplies and handling all vendor related mattersBuilding strong relationships with both internal and external stakeholders to streamline business processes
Financial:
Processing all business-related expenses, including vendor invoices, in a timely mannerWorking closely and coordinating with the Operations teams, based in different jurisdictionsManaging and efficiently maintaining the office budget
Profile
Qualifications:
Minimum 4 years of experience with a global professional service company in UAEPrevious work experience in DIFC is preferredWestern-educated preferredProficient in Microsoft Office (Word, PowerPoint, Excel, Outlook)Proactive attitudeExemplary organizational skills and ability to effectively multi-taskExcellent communication skillsThe candidate needs to be based in UAE
Job Offer
The successful candidate will be offered a competitive monthly salary. This is an exciting opportunity for an Executive Assistant & Office Administrator (DIFC) to further progress their career with an investment titan.
Job Details
| Posted Date: | 2021-12-04 |
| Job Location: | Dubai, United Arab Emirates |
| Job Role: | Secretarial |
| Company Industry: | Accounting |
| Monthly Salary: | US $6,000 |
Preferred Candidate
| Career Level: | Student/Internship |
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