Handle all incoming /outgoing mail and documents, stamp them on receipt, segregate and distribute/ dispatch to the correct addressee to ensure accurate distribution of mail and important documents are not misrouted.
Maintain mail/courier log sheets on a daily/monthly basis to provide information and data for accurate invoicing.
Coordinate with the Driver/Messengers to monitor movements of collection/ delivery of documents to avoid loss/error of documents in transit.
Act as a focal point of contact and coordinate for all meeting room requirements so as to ensure assistance in booking meeting rooms for scheduled meetings.
Coordinate with IT Support if Meeting room equipments i.e. projector, plasma screen require attention.
Update and maintain contact list of all staff to ensure that a comprehensive database for employee contact is maintained at all times.
Ensure that the Reception desk is manned, operationally prepared and stocked at all times.
Ensure the front office and reception area is kept clean, tidy and presentable in order to reflect the Company’s image.
Provide support for VIP delegates to ensure that all visits are in line with defined guidelines and as per company protocol.
Maintain compliance with policies, processes, procedures and practices in all operations to fulfill the business objectives.
Assist in adhoc tasks as assigned to facilitate smooth operations for the business and ensure that the department meets its overall objectives.
Act as the main point of contact for the guests/visitors to the company upon their arrival until departure and ensure visitors to the office are greeted and received warmly, given correct information and directed to the respective person, meetings and offer assistance as appropriate and in a pleasant, friendly manner ensuring effective customer service
Coordinate with the hosts to serve beverages to visitors in reception/ meeting rooms as appropriate to ensure that visitors are well attended to as per Company hospitality standards.
Coordinate visitor/client requests such as cab hire, public transport information etc to ensure that visitors/clients have an excellent visitor experience for increased customer satisfaction and the fulfillment of departmental goals.
Ensure all visitor arrivals are logged correctly to maintain accurate records and issue/collect visitor pass or batch to verify the presence of all visitors in the premises.
Inform Sales team about walk-in potential business leads/prospects.
Handle all incoming and outgoing telephone calls professionally and direct the calls to respective person to ensure all calls are attended to proficiently.
Handle all incoming /outgoing mail and documents, stamp them on receipt, segregate and distribute/ dispatch to the correct addressee to ensure accurate distribution of mail and important documents are not misrouted.
Maintain mail/courier log sheets on a daily/monthly basis to provide information and data for accurate invoicing.
Carry out all front office tasks which include scheduling appointments for meetings, receive and greet visitors to the office, handling the front office telephone calls, handling mail to ensure smooth and effective front office management.
Job Details
| Posted Date: | 2019-05-07 |
| Job Location: | Dubai, United Arab Emirates |
| Job Role: | Secretarial |
| Company Industry: | Real Estate |
Preferred Candidate
| Career Level: | Mid Career |
from Jobs in UAE | Bayt.com http://bit.ly/2H5dg1S
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