1 INTRODUCTION
As the implementation phase of the Arab Regional Payment System (ARPS) project picks up momentum, we are looking for a responsible Executive Assistant to join our founding team. Duties of the Executive Assistant include providing support to ARPS Implementation Team, assisting in daily office needs and managing our company’s general administrative activities. This position will report to ARPS Project Director.
In this context, the following sections detail the main qualifications, skills and responsibilities related to this position.
JOB RESPONSIBILITIES:
- Perform administrative support to ensure daily operations are maintained in an effective up to date and accurate manner
- Provide general administrative and clerical support including typing and data entry
- Maintain contact lists of internal and external stakeholders
- Provide general support to staff and visitors
- Answer general phone inquiries
- Screen and direct phone calls and inquires to the appropriate staff members
- Open, sort and distribute incoming correspondence
- Prepare and modify email, correspondence memos, letters, reports, presentations and faxes
- Schedule appointments and arrange business meetings, telephone screening and e-mail correspondences
- Plan meetings and take detailed minutes for both internal and external stakeholders
- Help in coordinating events, including conferences, workshops and executive meetings
- Book travel arrangements for executive and staff members
- Assist ARPS’ HR function by keeping personnel records up to date and arranging interviews
- Prepare expense reports
- Develop and maintain the contract database
- Develop and maintain an electronic and hard copy filing system
- Order office supplies and research new deals and suppliers
- Coordinate office maintenance work, when required
- Supervise cleaning crew and cleanliness of office space
- Prepare and monitor invoices
- Conduct basic bookkeeping activities to ensure that expenditure is kept within the assigned budget
- Uphold ARPS office policies and procedures
- Perform any other related office administration functions and tasks as assigned
Job Details
| Posted Date: | 2018-12-11 |
| Job Location: | Abu Dhabi, United Arab Emirates |
| Job Role: | Administration |
| Company Industry: | Finance/Economics |
Preferred Candidate
| Career Level: | Mid Career |
| Nationality: | United Arab Emirates; Bahrain; Djibouti; Algeria; Egypt; Iraq; Jordan; Comoros; Kuwait; Lebanon; Libya; Morocco; Mauritania; Oman; Palestine; Qatar; Saudi Arabia; Sudan; Somalia; Syria; Tunisia; Yemen |
| Degree: | Bachelor's degree |
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