- Purchase parts, equipment and materials by means of purchase order.
- Applies ZMI suppliers’ selection criteria as outlined in the SHEQMS Purchasing Procedures.
- Identify and recommend suppliers through investigation; researching parts, equipment and materials availability.
- Research and obtain quotations for high cost items as per the agreed procedure; whilst maintaining price comparisons for consumables.
- Ensure orders are placed with suppliers listed on ZMI Supplier List, and ensure that the orders are placed with suppliers that give the most effective service.
- Ensures to obtain Material Safety Data Sheets from suppliers which are to be accompanied with products supplied to vessel Masters and maintains shore based data base of all MSDS for quick reference.
- Maintain the Purchasing System to ensure optimum operation, for all users
- Identify problem areas with the Purchasing System and submit possible solutions and improvements to management, and keep abreast of developments with regard to Purchasing System.
- Ensure that all purchases are carried out using the agreed procedures in place.
- Assist all persons utilising the purchasing system where necessary.
- Examine the purchasing procedure for improvement.
- Ensure that purchasing system database is expanded and maintained.
- Identify critical orders with the requestor and agree on delivery details.
- Follow up delivery of orders and ensure that delivery criteria are met.
- Supply regular summaries of outstanding orders together with expected delivery dates.
- Maintain full communications with Vessels and Fleet Managers regarding critical deliveries/order placement.
- After establishment of “ex works” dates of equipment, arrange forwarding per air/sea as deemed necessary, in the most effective and efficient manner.
- Arrange customs clearance with Clearing and Forwarding Agent in good time, prior to arrival of consignment.
- Compilation of all necessary documentation for export, in terms of Customs and Bank requirements.
- Liaison with Ships Agents at receiving port to ensure smooth importation
- Advise forwarding agent for dispatching of goods
- Production of management reports for Senior Management personnel as requested or when required.
- Liaison with accounts regarding ‘overseas orders payments’ and invoices, ensuring correct coding and receipt of invoices in agreed format
- Assistance with ‘local orders’ documentation and audit as necessary
- Ensure monthly accrual report reaches accounts department timeously
- Maintain regular meeting with suppliers, and contract suppliers to negotiate prices.
- Follows IMS Procedures to Procurement, Inventory, Stores, Work Orders, Purchase Orders, Stores Requisitions Orders and delivery systems.
- Manages and raises Non Conformance Reports ‘NCR’ related to non-conformity of goods and rejects and replaces non-conforming goods
- Carries out regular IMS audits of suppliers costs and delivery times, to ensure purchasing is being conducted in the most cost effective manner.
- Ensure that purchasing system database is expanded and maintained.
- Maintain good and open communications between Vessel and fleet management.
- Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, and establishing personal networks.
Job Details
| Posted Date: | 2018-11-15 |
| Job Location: | Abu Dhabi, United Arab Emirates |
| Job Role: | Purchasing and Procurement |
| Company Industry: | Marine Services |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Bachelor's degree |
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