Office Administrator /Personal Assistant

MAJOR FUNCTIONS

Undertakes a variety of administrative and executive support related responsibilities in order to ensure effective and efficient operations. Performs highly responsible, confidential and complex administrative/PA tasks.

ESSENTIAL FUNCTIONS

Administrative Support Responsibilities

• Identifies and implements improvements and modifications to clerical and administrative procedures in order to ensure the highest standards of clerical/administrative support to business activities.
• Coordinates external business affairs, including arranging appointments and all relevant paperwork.
• Manages the calendar, interacting with both internal and external executives and/or their relevant offices to coordinate a variety of meetings.
• Priorities and manages multiple activities simultaneously relating to the Manager’s responsibilities, and follow through on issues in a timely manner.
• Well-versed in English communication in both spoken and written with good experience of writing matured contents.
• Strong knowledge of computer applications, particularly to be very professional in using Word, Excel and PowerPoint. Familiarity with other software will be considered as an advantage.
• Overseeing IT, office set-up and infrastructure changes, such as décor, display literature, and meeting rooms.
• This position requires an organized personality to properly manage the tight schedule of the management office, being able to properly communicate with all visitors, colleagues and guests to schedule the daily activities.

Documentation

• Drafting, editing and proof-reading letters, e-mails and other documents.
• Establishes and maintains documentation management system to ensure ease of access to required information/documentation at all times.

Reporting and Communication

• Reports to Manager on all business related matters.
• Maintains and exhibit an excellent working relationship with all company staff.
• Ensures respectful and relevant representation of Manager to those external to company.

REQUIRED MINIMUM QUALIFICATION & EXPERIENCE:

• Bachelor degree in a commercial or business administration
• Minimum of 5 years’ experience as Office Administrator and any of which are as a EA to a Chairman, President or CEO

Job Details

Posted Date:	2021-01-27
Job Location:	Dubai, United Arab Emirates
Job Role:	Management
Company Industry:	Investment, Securities & Funds

Preferred Candidate

Career Level:	Senior Executive
Gender:	Female
Degree:	Bachelor's degree

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