Front Office Duties
- To attend to all visitors (guests, vendors, contractors, etc)
- To provide directions and location map to visitors if requested.
- To prepare drinks and refreshments for guests.
- To ensure that the main entrance and lobby areas are neat and tidy.
- To screen all incoming telephone calls, and where necessary direct them to the relevant officers.
- To attend to phone and email enquiries for basic information.
- To make outgoing telephone calls for officers.
- To receive daily newspapers and magazines and distribute them to the relevant officers.
Secretarial Duties
- To schedule and arrange all official appointments for selected officers.
- To maintain contact lists.
- To maintain greeting cards lists and assist in sending out the greeting cards.
- To coordinate the logistics for functions; send out invitations, collate RSVPs, book venues / restaurants, arrange for caterers, prepare seating plans, etc.
- To send out email broadcasts to contacts on the organization’s mailing list.
- To cover the duties of the Finance Assistant during his / her absence.
- To perform any other duties and responsibilities as assigned by management.
Job Details
| Posted Date: | 2021-01-14 |
| Job Location: | Abu Dhabi, United Arab Emirates |
| Job Role: | Secretarial |
| Company Industry: | Public Administration |
Preferred Candidate
| Career Level: | Entry Level |
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