Logistics
· Manage the flows of finished products necessary to the fluid functioning of the company.
· Help to optimize stock levels (MOH as KPI) through advising the distributor with proper qty to order if needed.
· Supervise the reliability of supply sources as far as delays, quality and quantity.
· Collect and analyse sales statistics in order to optimize sourcing provisions. Establish and adjust as necessary a sourcing supply plan with the sites.
· Organize and supervise the administration management of purchases (from order to reception by our distributor) by:
· Documentation Check & Confirmation (COO, Insurance certificate, invoice, BL, AWB, COC,…)
· Ensure the respect of current legislation (product creation form…)
· Define demand plan and follow it in the TXT planning tool and alert team members if necessary / Improve demand accuracy.
· Update price list / country and ensure invoices to match updated price list.
· Liaise with RA teams/ distributor clearance dept. for import permits before goods arrival.
· Follow up goods clearance on goods arrival till posting to distributor system to accelerate clearance / avoid demurrage.
· Coordinate follow up & update pending orders deliveries to institutions with blanket contracts like SEHA / DHA, KOC to ensure supply of orders on time & avoid delay/ penalty.
Sales Administration
- Invoicing follow-up & coordination with customer service team in different plants.
- Validate credit notes, resolve billing disputes.
- Validate new client creation (in the system).
- Ensure the respect of procedures in relation to new client creation and credit limit management.
- Carry out specific projects at the request of the operation head.
- Centralize client information concerning purchases and their follow-up
- Carry out the recording of orders and verify their information (quantity, price, shipping address)
- Coordinate billing and credit notes with the accounting department.
- Create the different documents necessary for export (proforma invoices, credit letters…)
- Manage left overs from orders and liaise with operation head for best use/ allocation of the stock to avoid destruction / reduce storage cost.
- Keep the order book up to date and define trends. Analyze the order book regularly and make statistics (evolution by client, detail of monthly sales…)
- Synthetize and analyze rolling forecasts (over 12 months) before sending to the production team
- Optimize the department’s operating procedures in relation with its internal clients and other logistic entities
- Ensure the respect of procedures linked to new client creation and the management of credit limits.
- Prepare / Update monthly sales landing files.
Prepare and update monthly action plan for the whole team to achieve monthly sales / shipments on time and in full.
Job Details
| Posted Date: | 2020-11-26 |
| Job Location: | Dubai, United Arab Emirates |
| Job Role: | Purchasing and Procurement |
| Company Industry: | Pharmaceutical Manufacturing; Pharmacies; Accounting |
Preferred Candidate
| Career Level: | Mid Career |
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