The role of the Coordinator – Operations, Programming is to support the internal Operations Function in the delivery of assigned projects through the coordination, administration, planning, reconciliation, information sharing and record keeping. The Coordinator – Operations, Programming needs to also ensure confidentiality, discretion and diplomacy at all times. Someone that is comfortable handling relationships with support departments across multiple deliverables. Someone who is a natural process driven individual with a keen eye for detail and enjoys planning a project from concept through to final reconciliation would thrive in this role.
Main responsibilities of the role include:
- Responsible for inputting all relevant requests onto the SAP/ ERP system for assigned Projects;
- Raise all ERP/SAP related items for assigned Projects such PRs, SESs, GRNs;
- Produce and ensure all documentation and information related to assigned Projects are complete and accurate when uploading onto the ERP /SAP system i.e. approved PID,Quotes, SoW, etc.;
- Responsible for managing Project Trackers for assigned projects to be accurately updated on a weekly basis;
- Daily log of all reference numbers for all documents in relation to assigned Projects i.e.PRs, Quotes, CARs, POs, Invoices, etc. showing a clear project progress trail;
- Daily log of the Status and Next Steps for all pending documents for follow up with the relevant Expo departments i.e. Procurement, Contracts and Finance where there are outstanding approvals / payments due for all assigned Projects;
- Responsible for keeping an impeccable archive of all relevant documents in Project Folders for assigned projects on a weekly basis;
- Responsible for onboarding Freelancers / Consultants as assigned by your line manager;
- Where applicable arrange interviews, flights, accommodation for the Freelancer / Consultant;
- Organize the onboarding of any Freelancers / Consultants that have been specifically appointed for a project i.e. Security and OTR Portals;
- Collate, print and file all paperwork pertaining to the appointment of Consultants (as described in the Consultant Standard Folders list) i.e. CVs, SoW, quotes, Passport / IDs, timesheets, invoices etc.
Asset & Data Management
- Update and manage the Asset register and all 3rd Party inventory lists as it pertains to Programming;
- Master Supplier Database: Update all new companies and contacts to the database for assigned Projects as and when required.
Job Details
| Posted Date: | 2019-03-19 |
| Job Location: | Dubai, United Arab Emirates |
| Job Role: | Other |
| Company Industry: | Other |
Preferred Candidate
| Degree: | Bachelor's degree |
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