Our client is now recruiting for a Team Assistant
Role synopsis;
The Team Assistant will be accountable for providing all systematic administrative support in an organised and cohesive manner for the entire MENA Cluster team, including travel arrangements, maintain petty cash, assisting visitors during business gatherings and organising all events/programs/global meetings for the Cluster.
Key accountabilities;
• Managing the Cluster Manager's calendar and keep track of travel plans
• Support on JV Board Meetings (Taking minutes, tracking actions, preparing agenda/resolutions)
• Preparing presentation slides or reading material for important meetings/calls in advance for Cluster Manger and their LT members as and when requested
• Maintain a filing system of the key business documents, as per BP’s Data privacy standards.
• Coordinating and updating the Team's leave and training schedules
• Organizing internal and external meetings, conferences and teleconferences.
• Coordinating business travel, checking and processing expense forms
• Managing LT member’s E-expenses
• Assisting in Travel plans flights, accommodation, local travel pick-up drop-off etc for the MENA team & visitors during business travel
• Coordinating and organizing office equipment arrangements, computers, phones, etc. at all times
• Raising service/purchase orders in the relevant system
• Coordinate with Travel Agent (CWT) to generate report of any travel related data for internal and external team members
• Booking meeting facilities and lunch/food arrangements etc
• Assisting the On-boarding and Off-boarding process in conjunction with HR team for all new joiners in the department
• Responsible for Warden duties as well as ensure full compliance to all HSSE and Ethics standards
• Coordinating and supporting HSE communication and raising the awareness of Office Ergonomics
• Coordinating and ensure all IT equipment is functioning properly (printers, phones, etc.)
• Supporting adhoc requests for the Cluster Manager, if required
• Maintaining and updating the Team's Telephone Listing & team whereabouts updated at all times
Job Details
| Posted Date: | 2019-02-18 |
| Job Location: | Dubai, United Arab Emirates |
| Job Role: | Administration |
| Company Industry: | Employment Placement Agencies/Recruiting |
Preferred Candidate
| Career Level: | Mid Career |
from Jobs in UAE | Bayt.com http://bit.ly/2Eg9faN
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