Office Administration:
Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO Office
Read, revise and brief CEO on all incoming e-mail and correspondence, distribute and liaise with the concerned parties and follow up related matters accordingly
Sort, and distribute incoming correspondence with the concerned internal and external parties, in addition to follow up, determine appropriate course of action, referral or response
Compose, edit , transcribe drafts in addition to proofread all internal correspondence, such as Admin Orders , memos, prior to CEO’s approval/ signature
Proofread, re-draft , all outgoing correspondence, ascertain validity and reliability of data, follow up any related matters;
Filter emails, highlight urgent correspondence and reply on behalf of CEO as needed
Receives and screens incoming calls, determines which are priority matters
Manage CEO’s key relationships and ensure regular engagement as and when needed.Manage CEO records, monitor deadlines and follow-up responses with internal and external parties
Set-up office policies, procedures and ensure office smooth operations
Perform a variety of administrative or executive support tasks that are highly confidential and sensitive
Coordinate travel and accommodation requirements in connection with others , internally and externally, and ensure all arrangements are in place
Arrange travel plans, itineraries, agendas; and compile travel-related documents;
Handle ad-hoc assignments / project solely or in-partnership with others members.
2. Schedule Management:
Plan, coordinate and ensure the CEO’s schedule is followed and respected
Maintain calendar of appointment up-to-date
Review all meeting requests, schedules meetings according to availability and alert CEO in case of cancelations or any other amendments
Coordinate all onsite/ offsite events, includes setting of the event location, logisticsal , scheduling guests, coordinate event programs, maintaining the RSVP list, as well as catering arrangements
Ensure all relevant documents, agendas etc. are received well ahead of time and are accurate/factually correct etc.
3. Meetings & Conference:
Organize, coordinate internal and external meetings, conferences, conference calls, etc.
Ensure meeting agenda is shared with all related parties, attend meetings and record meeting minutes
Disseminate meeting minutes and follow up any related issues with the concerned parties
4. Office Supplies:
Order, maintain and replenish office stationary and equipment’s inventory
5. Record Management:
Design filing systems and related procedures
Files and retrieves documents, records, and reports as per the document control processes.
6. General Tasks:
Perform any other job-related duties and responsibilities as designated by the CEO
Job Details
| Posted Date: | 2019-02-07 |
| Job Location: | Dubai, United Arab Emirates |
| Job Role: | Administration |
| Company Industry: | Government Sector |
Preferred Candidate
| Career Level: | Management |
| Nationality: | United Arab Emirates |
from Jobs in UAE | Bayt.com http://bit.ly/2UGtsvy
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