Document Controller - Dubai Silicon Oasis Authority ~ UAE LABOURS

Job Purpose

Main Responsibilities

Document Control

Control of all documents (both outgoing & incoming) concerned with Interior Design; especially, the submission of requirements for Fit-Out Design approvals for DSO-HQ and Freeholder works.
Properly receives and registers incoming letters and/or drawings concerned with the Design Section;
Scans the documents and provide a link to the electronic copies in the register for easy reference access;
As much as possible, registering every document in detail so that they can also be accessed by plot number, building name, project phase, wing, and/or office numbers;
Monitors actions taken so that they can be rescanned to update the status (e.g. approvals, receipt of documents, etc.);

Outgoing Correspondences

When required, drafts outgoing correspondences with very minimal information and supervision; takes the initiative to research history and references to better analyze what is to be written with accurate facts while maintaining proper diplomacy and tact.
From time to time, assists team members who need help in drafting written materials in the English medium.

Design Documents and Drawings Management for Fit-Out Approvals

Receives submission of drawings and requirements regarding Fit-Out Design approvals for DSO HQ and freeholder works;
Forwarding drawings and related documents to concerned person in the Fit-Out approval process with the proper Fit-Out Approval Form.
Following-up and keeping track of status of approval process and reminding concerned person.
When approved, prepares the drawings for signing and collection; i.e., stamping with NOC/DSO Stamp and if possible scanning the approved drawings for electronic files.

Administrative Services Support

Provides administrative services support when required such as faxing, typing, photocopying, CD burning, sending of outgoing documents, etc.

Job Details

Career Level:	Mid Career
Degree:	Diploma

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