| Position Purpose |
| The Receptionist is the first point of contact for visitors and callers at the Move One headquarters and provides full support on all administrative duties as required. |
| |
| Responsibilities/Duties/Functions Tasks |
| Meet and greet visitors, provide security badge, HSE information and specific documents (ie application forms). |
| Ensure visitors are looked after at all times, directs them to specific destinations and notifies appropriate person of visitor's arrival. |
| Handle the Move One switchboard, provide information, direct callers appropriately and take and deliver messages. |
| Purchase and coordinate refreshments and/or snacks for guests, including for meetings, internal conferences and events. |
| Maintain a tidy and clean appearance of the reception area, kitchen and all common areas and conference rooms. |
| Responsible for tracking company owned equipment by maintaining Master Proof of Acceptance (POA) list and individual POA's for each employee (for example – mobiles, laptops, building access cards, Health Insurance cards and parking cards). |
| Maintain Master Telephone list with list of allocated mobile phone, telephone plan, telephone limit etc and sharing information regularly with Finance department. |
| Responsible for incoming and outgoing facsimiles, mails, couriers, and the distribution of received mail to the concerned personnel. |
| Monitor office supplies', inventory, ordering and distribution. |
| Monitor kitchen / pantry supplies', ordering and replenishment. |
| Coordinate with the Move One telecommunication service provider (ordering handsets and sim cards, activating and deactivating services) |
| Update and maintain the company telephone list and office seating plan. |
| Assist Sr. Recruiter in preparing new hires and on-boarding documents. |
| Assist HSSE team with performing the daily and weekly Safety Check. |
| Manage conference room booking and reservations. |
| Interact professionally with other employees, customers and suppliers |
| Provide general administrative and clerical jobs for other departments. |
0 comments:
Post a Comment