\[The Business Support function is responsible for all office management activities (including mail services, office space plan, disposal and recycling, catering, archiving, printing services, etc.), defining health and safety requirements and monitoring their implementation, ensuring physical security of the building, managing property and facilities, in addition to managing employee services (related to hotel and flight bookings) and supporting employees with individual requests.
\[The purpose of the role of the Receptionist is to provide a welcome for all guests and visitors, including registration, guiding and responding to calls through the main switchboard.
\[Operational Responsibilities
• Disseminating information through telephone, website, mall services and email.
• Organizing and maintenance electronic and paper files and managing projects.
• Answering telephone, direct, screen calls, taking and relaying messages.
• Maintaining and devising office systems, including filling, data management etc.
• Providing information to callers, greetings persons entering organization and directing individuals to correct destination.
• Monitoring the use of equipment and supplies within the office.
• Dealing with queries or request from the visitors and employees.
• Coordinating the maintenance and repair of office equipment.
• Assisting other administrative staff in wide range of office duties.
• Collecting and distributing couriers or parcels among employees and opening and sorting emails.
• Delivering facsimiles and transmitting them, and performing any related internet search tasks.
• Updating appointment calendars, creating travel vouchers, performing word processing, basic bookkeeping, and filling.
• Training new employee regarding the office clerical duties, when needed.
• Helping the receptionist, secretaries, or other administrative assistant in performing their duties.
• Training other co-workers in office to perform work well by utilizing computer application and maintain effectiveness of the
Job Details
| Posted Date: | 2018-12-26 |
| Job Location: | Dubai, United Arab Emirates |
| Job Role: | Administration |
| Company Industry: | Employment Placement Agencies/Recruiting |
Preferred Candidate
| Career Level: | Mid Career |
from Jobs in UAE | Bayt.com http://bit.ly/2rWUpii
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