PURPOSE OF THE POSITION
(The main reason for the position, in what context and what is the overall end result)
The Personal Assistant reports to the Chief Executive Officer and provide dedicated support to ensure all executive and administrative tasks are handled efficiently and effectively.
SCOPE
(The way that the position contributes to and impacts on the organization)
The Personal Assistant to Chief Executive Officer is responsible for providing an efficient and responsive administrative, organizational, and logistical service to the Chief Executive Officer, helping him to manage and priorities his time.
RESPONSIBILITIES
(Major responsibilities and target accomplishments expected of the position including the typical problems encountered in carrying out the responsibilities.)
a) Provide a service that is in line with the CEO’s work habits and preferences.
b) Organizes and manages the day-to-day running of the manager's affairs to ensure the provision of high-quality support.
c) Manages the schedules to enhance effective time management and coordinates activities, prioritizes appointments and reschedules where necessary.
d) Manages, prioritizes, screens and monitors the manager correspondence, including calls, emails, post, and fax to ensure they are dealt with appropriately.
e) Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
f) Reminding the CEO on commitments and scheduled appointments.
g) Prepare correspondence on behalf of the CEO, including the drafting of general replies.
h) Opens and administers regular and electronic mail for the owner and follows-up, when required, to ensure proper action is taken on all incoming mail
i) Co-ordinates and manages office services, such as accommodation, equipment and supplies and general office maintenance
j) Ensure guests meeting with the CEO are well taken care of.
k) Provide a service that is in line with the CEO’s work habits and preferences.
l) Regular update on contact information, gift list items, labels, etc.
m) Answers telephone and reply calls and messages
n) Collects and researches information on assigned matters.
o) Produces reports and statistical analyses as per the request of the manager.
p) Ensures that documentation is correctly filed, maintains an efficient filing system.
q) Provide constant feedback on performance of employees
r) Manage travel booking and provide reminders
s) Ensures that all personal records and information are confidential
t) Ensures that all legal documents and data are valid and confidential
u) Manage event, hotel, and restaurant reservations.
The Job location: AbuDhabi and Dubai.
Job Details
| Posted Date: | 2018-11-29 |
| Job Location: | Abu Dhabi, United Arab Emirates |
| Job Role: | Administration |
| Company Industry: | Insurance |
Preferred Candidate
| Career Level: | Mid Career |
| Gender: | Female |
| Degree: | Bachelor's degree |
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