• General front desk operations: greeting and welcoming clients, informing concerned employees about visitors, arranging for a drink for them, inviting them to a meeting room etc.
• Answering incoming phone calls from customers, passing calls on or taking messages.
• Preparing mails and courier packages, contacting courier companies to arrange for a pick up (FedEx and Aramex). Providing employees with accurate information on the status of all parcels, solving issues on lost parcels if there any.
• Preparing petty cash requests and process some payments.
• Coordination with Du or Etisalat (mostly DU) for new requests like company devices and lines, additional DATA packages, roaming issues etc.
• Arranging cheques, invoices, samples deliveries to our clients with company drivers, keeping record of deliveries.
• Distributing magazines and newspapers to the right departments, arranging subscriptions as well.
• Making travel arrangements.
• Renewing, adding and cancelling insurance, applying for reimbursement.
• Sending newsletters and general information about some events, announcements to colleagues.
• Maintaining office stationery and pantry supplies.
• Collaborating with a publishing company for new business cards, letterheads, envelopes, notebooks etc.
• Setting up of a desk for new joiners (personal email, landline, working phone stationary etc.)
• Coordinating on office maintenance repairs, IT related problems as well.
• Providing admin support to the entire office.
• Making different types of bookings for management (restaurants for business meetings, hotels reservations etc).
• Preparing expense claims.
• Renewing passports and applying for travel visas for management.
• Preparing official letters, requests and work permits.
• Assist in HR requirements.
Job Details
| Posted Date: | 2018-11-14 |
| Job Location: | Dubai, United Arab Emirates |
| Job Role: | Administration |
| Company Industry: | Arts/Entertainment/and Media |
| Monthly Salary: | US $1,500 |
Preferred Candidate
| Career Level: | Mid Career |
| Gender: | Female |
| Nationality: | Argentina; Bulgaria; Brazil; Russian Federation; Ukraine; South Africa |
from Jobs in UAE | Bayt.com https://ift.tt/2FmEaVp
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