Managing office supplies stock and placing orders.
Preparing regular financial and administrative reports
Administration of company databases
Liaison with DHA - applying for primary approval of new pharmacies and its follow up,
Liaison with Etisalat – Scheduled Payments
Liaison with various Free Zone Authorities - for Approvals and commercial licensing and coordination with PR
Liaison with landlords office- for timely renewal of tenancy contracts, payments, approvals, All maintenance– AC, Electrical, Civil, Carpentry, plumbing, glass, signage, electrical equipment’s - coordination and execution,
Fire and Safety Maintenance- Maintenance of Fire Extinguisher – as per civil defense every six months it should be
Various Contracts- Pest control requirement , Waste Management Contract, Air Freshener, Sanitizer & Tissue Dispenser, Drinking Water
Calibrations for equipment’s and devises – Refrigerators, and thermo hygrometers,
Coordinating with accounts- for the Utility payments, payment of contractor, landlord, maintenance, suppliers, printing, purchases etc.
Vehicle Purchase- Supply van with refrigeration and Bikes for Medicina Group
Insurance and its renewals- Property Insurance , Malpractice Insurance ,Motor Insurance –
Vehicle Maintenance matters– bikes
Utility Bills – Etisalat, Du, ADDC, DEWA, SEWA ,FEWA and various chilled water payments,
Arranging the pharmacy for final inspection- for Health Authority by meeting all the criteria
Purchase of all materials - promotion materials, carry bags, lab coats, printing of flayer, flags & Business cards, wooden stands, stamp, stationaries, general cleaning materials, office furniture’s, control medicine box, thermo-hygro meters, de humidifier, first aid boxes, water dispenser, refrigerator, Curtains,,,etc
License Renewals - Monitoring and coordinating with PRO’s for timely renewal of tenancy contract, trade license, health authority license etc.
Coordination with PRO -for any statutory compliance and licensing.
Prepare regular reports on expenses and office budgets
Maintain and update company databases
Organize a filing system for important and confidential company documents
Maintain a company calendar and schedule appointments
Book meeting rooms as required
Distribute and store correspondence (e.g. letters, emails and packages)
Prepare reports and presentations with statistical data, as assigned
Schedule in-house and external events
Job Details
| Posted Date: | 2018-10-15 |
| Job Location: | Abu Dhabi, United Arab Emirates |
| Job Role: | Administration |
| Company Industry: | Pharmaceutical; Retail/Wholesale |
Preferred Candidate
| Career Level: | Entry Level |
| Nationality: | United Arab Emirates; Bahrain; Djibouti; Algeria; Egypt; India; Iraq; Jordan; Comoros; Kuwait; Lebanon; Libya; Morocco; Mauritania; Oman; Palestine; Qatar; Saudi Arabia; Sudan; Somalia; Syria; Tunisia; Yemen |
| Degree: | Bachelor's degree |
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